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Die Wahl des richtigen Fortbewegungsmittels ist mitentscheidend für den Erfolg einer Geschäftsreise, Bild: Rawpixel.com / shutterstock

Business trips: practical tips for organizing

In this article, we would like to give you more useful tips so that you can make your business trips as pleasant and stress-free as possible. Proper preparation is key to the success of a business trip. But which practices make sense and which don’t? We have compiled the most important aspects for you.

Flight booking for a business trip

Book your flight as early as possible

It is recommended to book your flight as early as possible, as prices usually increase over time. If you are flexible, you can also try to find cheap flights. There are many websites where you can search for cheap flights. However, make sure that you read the terms and conditions of the respective website carefully before booking.

Travel flexibly by private jet

If you are in a hurry and need to travel by plane at short notice, you have the option of renting a private jet. For example, the world’s leading provider AEROAFFAIRES offers the possibility to charter an aircraft within two hours. Even if you want or need to avoid waiting times at the gate, renting a plane is a good option.

Try booking direct flights

If possible, book direct flights instead of stopovers. Direct flights are usually more expensive, but they save you a lot of time and stress. However, if you don’t have a choice and need to book a flight with a stopover, try booking a flight with only one stopover. This way you avoid taking several flights on the same day and having to change planes in several airports.

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Don’t pack too much

Try to take as little as possible with you. Pack only the things you absolutely need. The more luggage you carry around with you, the harder it will be for you to move around and keep everything under control. If possible, pack light clothing and shoes so that you have more space in your luggage.

Choosing the right accommodation

Train instead of flight
Travelling through Germany by train instead of plane, Image: Denis Belitsky / shutterstock

A good hotel should be important for both the organization and the execution of your trip. If you are looking for a good hotel, you should pay attention to various aspects. First, you should pay attention to whether the hotel is close to the places where you will have conversations or meetings. The range of restaurants and shopping opportunities nearby is also important.

Another important criterion is the hotel’s facilities. Pay attention to the number and quality of the rooms, bathrooms and other rooms, as well as the comfort of these facilities. The choice of amenities, e.g. games or television in the rooms, is also important. After all, you want to relax during your trip and not have to move all the time.

The location of the hotel is also significant. Pay particular attention to the distance to public transport and the exhibition or congress centre, if necessary. The range of parks or other green spaces near the hotel also plays a role in choosing the right hotel for your trip.

Hired car

When booking a rental car for your business trip, you should always ask yourself whether you really need a car. In many cases, it is not necessary to rent your own vehicle – unless you plan to get around a lot or have special requirements for the vehicle (e.g. a towbar).

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If you decide to take a rental car, you should keep the following in mind:

  • Find out in advance about the rental conditions and costs. Pay particular attention to the costs for kilometres, fuel and any additional drivers.
  • Reserve the car as early as possible to get the best prices. Compare different offers and, if necessary, different car rental companies.
  • When you pick up the car, take exactly the time to familiarize yourself with the vehicle and try out all the features (e.g. heating/air conditioning). Make sure that all damage to the vehicle is documented.
  • Before you set off, you should find out whether there are any special traffic rules in the country/region you are driving in (e.g. ban on drinking and driving).

Plan B

Nobody likes it when he or she is on a business trip. It’s always a stress to travel around and meet new people. But there is a way to improve this experience: Plan B. A plan B is a contingency strategy that you should develop before you go on your next trip. This plan should help you get the best possible experience on your trip. So if you don’t like to travel or are afraid that something could go wrong, you should think about a plan B beforehand.